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The event Operations team assists with campus event production and operations of the SSC Event Services office. They set up all equipment, furniture, audio-visual, and other accommodations for on-campus meetings and events.

These jobs are labor-intensive and consist mostly of moving furniture and equipment by hand between buildings on the Â鶹ÊÓƵ campus.

Do not apply if you cannot safely lift and carry 50+ pounds, if you have current injuries, or if you have medical issues that prevent you from safely lifting and carrying heavy loads.

Event Operations Support Staff Duties

• Clean and repair meeting and lounge furniture, as needed.
• Ensure cleanliness of meeting and event spaces, as assigned. When needed, sweep, mop, and/or vacuum floors; clean windows and whiteboards; etc.
• Wash, dry, fold, and re-hang table linens, as needed.

Additional Required Qualifications

• Must be able to lift, move or hold 50 or more pounds
• Must be able to stand for extended periods of time

Event Operations Assistants Staff Duties

• Office support: greet visitors, answer phones, approve campus postings, file papers, run errands
• Communicate effectively with guests, staff, students, and university faculty.
• Properly, effectively, and efficiently conduct room setups, provide equipment and other needs as stated in the Room and Event Scheduling Software (RESS).
• Clean and maintain equipment and storage closets.
• In the event of additions or changes to events or setups, assist the Supervisor in facilitating guests’ immediate needs.
• At events in the absence of the Supervisor, staff will be expected to simply assist the client – providing directions to guests, setting up additional chairs, etc.

Additional Required Qualifications

• Must be able to lift, move or hold 50 or more pounds
• Must be able to stand for extended periods of time, both in and outdoors

Audio-Visual Staff Duties

• Office support: greet visitors, answer phones, approve campus postings, file papers, run errands
• Properly, effectively, and efficiently conduct Audio-Visual (AV) setups, provide equipment and other needs as stated in the Room and Event Scheduling Software (RESS).
• Knowledge, or willingness to learn, of the operation and the capabilities of our AV equipment, portable and built-in, across campus.
• Check organization of all audio/technical equipment and storage facilities, and presentation of the facilities – expected to clean and maintain equipment and storage closets, as necessary.
• Execute the proper setup of AV equipment for events as assigned, ensuring setup is clean, tidy, and in proper working condition prior to all events.
• Operate built-in AV systems in the Live Oak Ballroom, meeting rooms, Setzer Student Center (SSC) Food Court, and Sheila Umphrey Recreational Sports Center (SURC) during assigned events.
• Execute pickup of equipment, ensuring upon pickup that all equipment is accounted for and in working condition.
• Responsible for the security of all Setzer Student Center areas and equipment while on duty, including keys, radios, and phones – reporting security issues to University Police, as necessary.
• Successfully enforce Setzer Student Center and University policies.
• Submit detailed shift logs with an explanation of all activities that take place, including equipment that was set up for an event and any issues or concerns that arose.

Additional Required Qualifications

• Prior AV, preferably live audio mixing, experience
• Must be able to lift, move or hold 50 or more pounds
• Must be able to stand for extended periods of time, both in and outdoors
• Must have a valid Texas Driver’s License and driving record with no moving violations

Event Operations Assistants Supervisor Duties

• Office support: greet visitors, answer phones, approve campus postings, file papers, run errands
• Ensure equipment is clean and tidy prior to events, as assigned.
• At assigned events, greet clients upon arrival, and ensure that their needs are met.
• Communicate effectively with guests, staff, students, and university faculty.
• Successfully enforce Setzer Student Center and University policies
• Responsible for the security of all equipment while on duty, including keys, radios, and phones – reporting security issues to University Police as necessary
• Properly, effectively, and efficiently conduct room and simple AV setups, provide equipment and other needs as stated in the Room and Event Scheduling Software (RESS).
• Transport equipment, as needed, using the department golf cart
• Expected to submit detailed shift logs with brief explanation of all activities that take place, including equipment that was set up for an event and any issues or concerns that arose.
• Assist in hiring, supervising, training, scheduling, and evaluating Event Operations Staff.
• Represent the Setzer Student Center and the University in a professional manner.
• Keep setup equipment organized in all storage areas.

Additional Required Qualifications

• Must be able to lift, move or hold 50 or more pounds
• Must be able to stand for extended periods of time, both in and outdoors
• Must have a Valid Texas Driver’s License and driving record with no moving violations
• Must have previously worked as an Event Operations Staff, or Audio-Visual Staff for at least 3 months